Budget Worksheet

Estimate the per-scout cost from line items, then apply it to this activity's cost fields. Your worksheet is saved so you can reopen and adjust it later.

Group expenses (like reservations. total cost, split per attendee)

+ Add group expense

Individual scout expenses (like entrance tickets if different from adult ticket cost. flat cost per scout)

+ Add scout expense

Individual adult expenses (like entrance tickets if different from scout ticket cost. flat cost per adult)

+ Add adult expense

Group, meals, and mileage below are shared — adults are charged the same for those. Only the individual expenses differ. Leave this empty to charge adults the same as scouts.

Meals

Cost per meal (defaults, rarely need to change)

DinnerLunchBreakfast

Cost per meal ($)

Mileage

Mileage rate & car size (defaults, rarely need to change)

Reimbursement per mile ($)

People per car

PayPal fee settings

Percentage (%)

Fixed fee ($)

Installment Payments

Let families pay this activity's fee in installments (e.g. summer camp). Each payment covers the next installment; a family that is past due pays everything overdue, plus the next upcoming installment if it is due within a month. The last installment is always the remainder of the price. Once any payment has been recorded, only labels and due dates can be changed (not the number of installments or the amounts).

Allow payment in installments

Tracking Columns

Define extra columns for the activity roster's Detail View (e.g. a permission-slip checkbox). Checkboxes can be marked required, which feeds the roster's Requirements Status indicator.

+ Add column

Advancement credit

What a Scout earns from this activity toward advancement, awards and the Order of the Arrow. These pre-fill the roster's Credit tab, where a leader confirms who attended and adjusts anyone who did more or less. Scoutbook only logs nights, hiking miles and service hours, so the rest is tracked here. Leave blank anything that does not apply.