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Activity Management

Sign in to manage troop activities

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Activity Management

Create New Activity

Required Information

Activity Name *

Activity ID * Unique identifier for mailing list (lowercase, numbers, hyphens only)

Start Date *

Start Time

Optional Information

Location Meeting place, campsite, trail, etc.

End Date Leave blank if same as start date

End Time

Scoutmaster In Charge (SMIC)

Scout In Charge (SIC)

Activity Coordinator

Scout cost — check ($) Base per-scout price (paying by check)

Scout cost — PayPal ($) Per-scout price incl. PayPal fee

Adult cost — check ($) Leave blank to charge adults the scout price

Adult cost — PayPal ($) Leave blank to charge adults the scout PayPal price

Scout limit Max scouts (adult scouts count as scouts)

Adult limit Max adults

Registration Deadline

Sets the deadline to the current moment; click Save to apply.

Require scoutmaster approval for adult signups Adult registrations start as "pending" until approved on the activity roster

Drivers Needed

Activity Google Doc

Troop Google Calendar

Adds this activity to the troop's shared Google Calendar. Save the activity first; editing updates the same event.

Budget Worksheet

Estimate the per-scout cost from line items, then apply it to this activity's cost fields. Your worksheet is saved so you can reopen and adjust it later.

Expected number of scouts going Group expenses below are split evenly across this many scouts.

Group expenses (total cost, split per scout)

Individual scout expenses (flat cost per scout)

Individual adult expenses (flat cost per adult)

Group, meals, and mileage below are shared — adults are charged the same for those. Only the individual expenses differ. Leave this empty to charge adults the same as scouts.

Meals

DinnerLunchBreakfast

Cost per meal ($)

# of meals

Mileage

Miles one way

Reimbursement per mile ($)

People per car

PayPal fee settings

Percentage (%)

Fixed fee ($)

Group share per person$0.00

Individual scout expenses$0.00

Individual adult expenses$0.00

Meals per person$0.00

Mileage per person$0.00

Cost per scout (check)$0.00

Cost per scout (PayPal)$0.00

Cost per adult (check)$0.00

Cost per adult (PayPal)$0.00

Activity Management

Activity Management

Create New Activity

Required Information

Optional Information

Budget Worksheet

Group expenses (total cost, split per scout)

Individual scout expenses (flat cost per scout)

Individual adult expenses (flat cost per adult)

Meals

Mileage

Tracking Columns

Draft

Live — Sign-ups Open

All Activities

Past Activities